The process of organizing data involves keeping files and research materials in a way that makes them easy to locate and understand. This includes labeling and arranging files in order to help you locate them, linking materials and files in a meaningful manner and making sure that metadata and descriptions can be clearly linked and correlated with the files.

It is important to think about how the files will be classified and organized, regardless of whether they are stored in the form of a hierarchy of folders, or as individual files. It is essential to pick an appropriate naming system for your files. This will allow you to identify all your information and materials in the future. A short text or README file added to the folder may help.

It is essential to figure out the folder hierarchy and the naming conventions prior starting any project. These practices should be documented and shared with colleagues and can be included as part of the documentation needed for on-boarding new members of a research team.

A good data governance system can save a business money over the long term by enhancing transparency and decreasing waste. Data errors can be costly for businesses. It is estimated that incomplete or inaccurate data can cost US companies between 15% and 25 percent of their annual revenue. Implementing reliable software that assists in the creation, cataloging, and management of data can help to reduce the risk of these issues.

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