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Digital board meetings are a modern conferencing format that allows boards of directors to meet online. Meetings can be conducted via video and audio communication tools with an internet connection that is stable. Directors can access the meeting files online in an online boardbook, which is accessible from any device. Meeting minutes are also stored in the board portal for quick access. This paperless option helps streamline administrative tasks for co-op and condo board members. It eliminates the requirement to print materials and reduces the costs associated with distribution, photocopying and storage. It also allows remote attendance, which gives a greater range of geographical and social diversity.

By following these best practices, you can ensure smooth and effective communication at a digital board meetings:

The day before the virtual meeting, send a calendar invite along with an agenda for you to prepare talking points. This will increase participation and attendance. The board chair should be aware of the time difference between the attendees and set the meeting to be at a convenient hour for everyone.

Encourage participation in the virtual meeting by using a chatbox and asking participants to raise their hands before speaking. Keep the meetings short because long meetings can affect productivity and decrease engagement. Don’t fill the whole meeting with slides which can impede discussion and create confusion. Instead, make an agenda with 20% fewer items to allow for more discussion.