When it comes to a remote board meeting, people tend to feel less compelled to attend than when they are in person. It’s easy to give into the temptation to check your email, eat a snack, or answer the telephone. You can avoid many of these issues by conducting your meetings efficiently. These best practices can assist you in keeping virtual meetings on time, safe and efficient.

Make use of a trusted online portal with board management software that has agenda creator as well as video integration, among other useful tools, such as document centers and task managers. These tools allow you to conduct boardgreenroom.com/best-video-conferencing-software your meetings without having to leave the portal and make sure that everyone has access regardless of their location and time zone, or device. It’s also a good idea to designate a moderator for your meeting, as they can oversee all of these systems and ensure that the technology is functioning correctly.

Send reminders to attendees for the meeting at least 24 hours in advance. This will decrease the number of no-shows, and ensure that participants have all the necessary information to take part. Use an agenda template to outline specific details of the meeting so that participants don’t get lost in the conversation.

If a member of the board is incapable of attending a remote meeting, he or she must write a letter to the board explaining the reasons for their absence and describing any reasonable accommodations requested. The board will then decide whether the reason is valid. This can be a difficult process, but the board should strive to be as fair and consistent as they can be.